Administrative Assistant (National Operations)

JOB SNAPSHOT: 
Employee Type:  Full-Time
Location: 

Chicago, IL, US

Job Type:  Administrative
Secondary Location: 
Years of Experience: 

RT Specialty, a division of Ryan Specialty Group is looking for an Administrative Assistant to join our Chicago, IL office. We are a fast paced, energetic and rapidly growing organization that offers a great opportunity for someone interested in further developing their career.

Position Summary:

The ideal candidate will possess 3-4 years of administrative support experience as well as industry experience. The position will require someone with demonstrate superior customer service skills and attention to detail. 

Essential Functions:

  • Provide onsite support to the Chairman, President and COO as requested, which includes the completion of expense reports for multiple high level executives.  All requests should be completed timely and accurately.
  • Complete new vendor requisition forms including the collection of W9’s.  
  • Maintain national RT contact lists by office and team product lines for monthly publishing, as well as cell phone contact list by office for monthly publishing.
  • Complete AP monthly audits for all offices that do not have local administrators.
  • Ensure national IT inventory list is clean, organized, and updated by all office administrators.
  • Ensure all floor plans are up to date weekly (Friday) and send notifications to office administrators.
  • Procure management approvals and create PO’s for all inspections into SAP
  • Provide backup support to other Administrative team members
  • Work with monthly AP, TE and office P&Ls on the shared drive for distribution by RT Ops
  • Provide support with regard to a variety of reports to include creating, updating, printing and distributing.
  • Support RT Finance to create quarterly binders detailing financial performance, budgets, and/or commercial analysis for distribution to executive-level management.
  • Responsible for scanning and sending checks, as instructed by RT Finance.          
  • Process all incoming and outgoing physical mail.
  • Provide general administrative support to other RT offices.

Education/Experience/Skills:

  • High School diploma or GED
  • 3-4 years of previous experience in an Administrative role preferred.
  • Ability to manage workload with minimal supervision
  • Critical attention to details
  • Proficiency in Microsoft Office, especially strong Excel skillset
  • May be required to have and maintain a valid driver’s license

Disclaimer

Ryan Specialty Group is an Equal Opportunity Employer


Nearest Major Market: Chicago

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