Office Coordinator / Receptionist

JOB SNAPSHOT:

Employee Type: Full-Time

Location:

Chicago, IL, US, 60606

Job Type: Administrative

Secondary Location:

Years of Experience:

Ryan Specialty is looking for an Office Coordinator / Receptionist to join our Chicago Corporate Team. We are a fast paced, energetic and rapidly growing organization that offers a great opportunity for someone interested in further developing their career. Ryan Specialty has been named one of America’s Most Loved Workplaces by Newsweek, and has been named 2023 Top Insurance Employer by Insurance Business America.

Position Summary:

This position is the heart of our Headquarters/Corporate office. We are seeking someone who will be the first point of contact for guests by greeting visitors, answering/directing incoming calls, distributing mail, creating flow of correspondence, requesting supplies, and handling clerical duties as needed.

Essential Functions:

Receive visitors at the front desk by greeting, welcoming, directing and announcing them appropriately
Answer and forward incoming calls / faxes
Open and distribute/scan mail to appropriate people/departments
Prepare and send outgoing mail/fedex
Order office, stamp, kitchen, coffee supplies
Keep supply areas stocked and tidy
Maintain coffee machines
Stock kitchens
Load /empty dishwashers
Schedule messenger service as needed
Deposit checks online
FedEx insurance checks to lockboxes
Coordinate monthly maintenance checks for AED machines
Coordinate monthly Iron Mountain collection
Order employee business cards from RSG Print Store
Help with ordering food for meetings
Help with conference room reservations
Maintain Cohesion and Vector employee badge systems for new hires/terminations
Enter/remove employee access in Tango and help troubleshoot Tango
Enter visitors and service requests in Cohesion

Education/Experience/Skills:

3 years’ experience in a similar role within a professional corporate environment.
High School Diploma required; BA/BS degree desirable.
Excellent verbal and written communication skills. Proactively establishes relationships and routines to convey critical business information.
Excellent organizational and multi-tasking capabilities.
Critical attention to details.
Initiative - possesses the motivation and willingness to go beyond what is required. Feels a sense of ownership for their area of responsibility.
Ability to work independently on assigned tasks as well as accept direction as required.
Ability to work collectively with the administrative team associates.
Proficiency in Microsoft Office including, but not limited to Outlook, Word, Excel.
Proven track record of being a team player.

Disclaimer

Ryan Specialty is an Equal Opportunity Employer.

We are committed to building, growing, and sustaining a diverse workforce that is reflective of society throughout the entirety of the organization and throughout the insurance industry.

We strive to harness our differences and commonalities to better serve our clients, trading partners, workforce, and communities.

We aspire to cultivate a company that is both inclusive and equitable, where every employee is recognized and assessed based on their performance and contributions.

How We Support Our Teammates

Ryan Specialty seeks to offer our employees a comprehensive and best-in-class benefits package that helps them — and their family members — achieve their physical, financial, and emotional wellbeing goals. In addition to our comprehensive benefits package, we encourage a diverse workforce that allows you to manage your wellbeing and work/life balance. We understand that you have a life outside of work. That's why we offer paid time off for vacation, sick and personal days. In addition, we offer paid parental leave and paid company holidays.

Ryan Specialty values a diverse workplace where all colleagues feel empowered to be their authentic selves, and we are proud to be an equal-opportunity workplace. Ryan Specialty provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender identity, national origin, age, disability, veteran, marital, domestic partner status, or other legally protected status. Ryan Specialty is committed to a diverse workforce.

Full-time roles are eligible for bonuses and benefits. For additional information on Ryan Specialty Total Rewards, visit our website https://benefits.ryansg.com/.

We provide individuals with disabilities reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment in accordance with applicable law. Please contact us to request an accommodation at HR@Ryansg.com

The above is intended to describe this job's general requirements. It is not to be construed as an exhaustive statement of duties, responsibilities, or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.